Event Policy

Photo and Digital Recording Policy

Attendees at events hosted by the Association of Destination Management Executives International (ADMEI) may be photographed, recorded, or filmed by ADMEI or its authorized representatives.

By attending an ADMEI event, individuals grant permission for their likeness, voice, and image to be captured and used by ADMEI for promotional, educational, and informational purposes. This includes, but is not limited to, use in printed materials, websites, social media, and other digital platforms.

Attendance at an ADMEI event constitutes agreement to these terms and a waiver of any rights to compensation or ownership of the resulting media.

Individuals with concerns or who wish to opt out of appearing in such materials should contact ADMEI staff in advance of the event or notify event staff on site.

Cancellation Policy

This policy applies to all ADMEI events excluding certification exams.

Substitutions:
Name substitutions (or “swaps”) are permitted at any time at no charge. Please notify ADMEI staff in writing to complete the transfer.

Conference Registration Cancellations:

• More than 30 days prior to event start:
  Cancellations are subject to a $100 administrative fee.

• 15 to 30 days prior to event start:
  A 50% cancellation fee will be applied; the remaining balance will be refunded.

• Within 14 days of event start:
  No refunds will be issued. Only name substitutions will be accepted.

How to Cancel or Substitute:
All cancellation and substitution requests must be submitted in writing to info@admei.org

Additional Notes:

• Refunds, if applicable, will be processed within 14 business days.

• No-shows are not eligible for a refund or credit.

• Exceptions due to medical emergencies or extenuating circumstances may be considered on a case-by-case basis.